Can GetCafePOS track milk and coffee beans?
Yes. Add them as stock items with the units you buy and use, then build recipes so each drink deducts what it uses.
Layer: Behind the bar
Cafe inventory management that knows how much milk a latte uses
Cafe inventory management means knowing how much milk, coffee, cups and food you have and how much each sale uses. GetCafePOS tracks stock per item and per location, lets you build recipes (a 12 oz latte uses 18 g coffee and 240 ml milk) so sales deduct ingredients, and alerts you before you run low.
30-day free trialIncluded from Double Shot ($69/mo)
Recipes deduct ingredients per drink
Low-stock alerts before the rush
Purchase orders to suppliers
Wastage recorded, not guessed
How inventory & recipes works in your shop
Set it up once in the back office; after that it runs at the speed of the counter.
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Add stock items
20 minMilk by the litre or gallon, beans by the kilo or pound, cups by the sleeve, pastries by the piece.
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Build recipes
30 minTell each drink size what it uses. Modifiers like oat milk can swap the milk used.
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Sell as normal
automaticEach sale deducts its ingredients; pastries deduct one piece.
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Reorder
weeklyLow-stock alerts and purchase orders to your suppliers keep the fridge full.
What you set up for inventory & recipes
- Units
- Buy in cases, use in millilitres or grams; units convert for you.
- Recipes
- Ingredient quantities per product or per size.
- Alerts
- Low-stock threshold per item.
- Suppliers
- Supplier list, purchase orders and goods received.
- Expiry
- Lot and expiry dates for dairy and packaged food.
- Wastage
- Record spoiled milk or unsold pastries as stock adjustments.
On the bar: saturday without running out of oat
On Thursday the low-stock alert flags oat milk: the recipes say Saturday’s usual volume will use more than you have. You send the supplier a purchase order from the back office and receive it into stock on Friday.
An illustrative example of how the feature is used, not a customer story.
Which plans include inventory & recipes?
Pairs well with
Drink modifiersSizes, milks, shots, syrups, temperature and sweetness as priced modifier sets that print exactly as ordered.
Reports & multi-locationDaily sales, best sellers, hours and staff — for one cafe or a group, with per-location menus and prices.
Bar & kitchen ticketsEvery paid order goes to the right place: drinks to the bar printer or screen, food to the kitchen, with names and modifiers. Inventory & recipes: questions from the counter
Answered by the GetCafePOS team. Can’t find yours? Ask us.
How do recipes work with oat milk?
Give the latte recipe a default milk; the Oat modifier swaps whole milk for oat in the deduction, so oat stock goes down when oat is sold.
Can I get a low-stock alert?
Yes. Set a threshold per item; the back office shows items below it and you can raise a purchase order from the list.
Can I track pastries delivered each morning?
Yes. Receive the delivery as stock each morning; sales deduct pieces and you record leftovers as wastage at close.
Does inventory work across several cafes?
Yes. Stock is kept per location and Roastery adds transfers between shops.
Can I track expiry dates on milk?
Yes. Lot and expiry tracking can be turned on for items that need it.
Is inventory in Single Shot?
Simple per-product stock is in every plan. Recipes, ingredient deduction and purchase orders are in Double Shot and Roastery.
Can I import my stock list?
Yes, from a spreadsheet (CSV). Our onboarding team can help with the first import at no charge.
Try inventory & recipes on tomorrow’s rush
Start a 30-day trial, add five drinks and run a few test orders before you open. No card and no contract.
30-day free trial · no card · no contract
